Photography Services — Terms & Conditions

Lovelace Photography & Creations (LP&C)

At Lovelace Photography & Creations, photography is about more than taking a picture. It is about celebrating individuality, exploring creative expression and creating images that feel authentic to you.

Whether you're booking professional headshots, fashion portraits, personal branding, conceptual photography or performing arts photography, my aim is to provide a welcoming, collaborative and creatively rewarding experience.

These Terms & Conditions explain the arrangements for booking, attending and receiving a photography service from LP&C, including payment, cancellations, image selection, editing, copyright and privacy.

Please read these terms before confirming your booking. The specific package, quotation and any additional conditions agreed with you will form part of your booking agreement.

1. Photography Services

LP&C offers a range of photography services, including:

Sessions may take place at hired photography studios, outdoor locations or other agreed venues.

Your quotation will specify the services included in your selected package, including session duration, the number of finished images, editing provisions and any additional services.

Make-up, hair styling, advanced retouching, prints, merchandise and other supplementary services are available where offered and agreed separately or included in your package.

2. Enquiries & Booking Confirmation

All photography sessions must be booked in advance and are subject to availability.

When enquiring, please provide details of your preferred session, date, location and any relevant creative ideas or requirements.

Before booking, you will receive a quotation setting out the agreed services, total price, required deposit, payment deadlines and any additional costs.

Your booking will be confirmed once you have accepted the quotation, paid the required deposit and received booking confirmation from LP&C.

Any changes to the agreed package, creative brief or session arrangements must be discussed in advance. Changes may affect the price, timing or deliverables.

3. Pricing, Deposits & Payments

Prices will be communicated in your individual quotation before you commit to a booking.

A percentage deposit will be required to secure your booking. The applicable percentage and deposit amount will be stated in your quotation, along with the deadline for payment.

The remaining balance must be paid by the date specified in your booking confirmation. Where a different payment arrangement has been agreed in writing, that arrangement will apply.

Additional charges may apply for services or expenses outside your original package, including:

Any additional work or expense must be discussed with you and approved before the charge is incurred.

4. Cancellations & Rescheduling

I understand that circumstances can change. If you need to cancel or rearrange your session, please contact me as soon as possible.

A minimum of seven calendar days' notice is requested for rescheduling. This allows time to reorganise studio bookings, equipment, preparation and other arrangements.

Rescheduling requests made with less than seven days' notice will be considered on a case-by-case basis, subject to availability and any costs already incurred.

Where a cancellation or late rescheduling results in reasonable, unavoidable costs, any amount payable will be assessed in accordance with the agreed terms and applicable law. Deposits will not automatically be forfeited in circumstances where retaining them would be unlawful or unfair.

If LP&C needs to cancel or rearrange your session, I will contact you as soon as reasonably possible to discuss alternative dates or an appropriate refund.

Statutory cancellation rights

Bookings made online, by telephone or through other distance-selling methods may carry a statutory 14-day cancellation period, subject to applicable exceptions.

Where these rights apply, you will be provided with the relevant cancellation information. If you request that a service begins during the cancellation period, any required express request and applicable payment obligations will be handled in accordance with the law.

Nothing in this policy removes any statutory rights you may have.

5. Preparation & Creative Consultation

Every photoshoot is different, and preparation helps us make the most of your session.

You are encouraged to share your ideas, inspirations, preferred aesthetic and intended use for your photographs before the shoot.

Where appropriate, LP&C may provide a photoshoot preparation guide covering wardrobe, posing, accessories, props, hair and make-up.

Reference images are welcome and help communicate your vision, although they are intended as inspiration rather than a guarantee of an identical result.

Please let me know in advance about accessibility requirements or practical adjustments that would help you feel comfortable. I will make reasonable efforts to accommodate your needs.

6. Arrival & Session Timing

Please arrive at the agreed time and allow sufficient time for travel, parking, changing and preparation.

Your session will operate within the agreed booking period. Late arrival may reduce the time available for photography, particularly where a studio or venue has a fixed hire period.

If you expect to be late, please contact me as soon as possible.

Additional shooting time may be available by arrangement and may incur an additional charge. It cannot be guaranteed where another booking or venue restriction applies.

7. Studio Hire, Locations & Travel

Sessions may take place at hired studios, outdoor locations or other agreed venues.

Any studio hire charges, travel expenses or location fees payable by you will be identified in your quotation wherever reasonably possible.

Clients must respect venue rules, other users and the property and equipment at the location.

Outdoor photography may be affected by weather, lighting, access restrictions and other environmental conditions. Where conditions make the session impractical or unsafe, we will discuss rescheduling or a suitable alternative.

Any additional travel or venue expenses must be agreed before they are incurred.

8. Client Comfort, Inclusion & Safety

LP&C welcomes clients of all genders, identities, backgrounds, body types, skin tones and levels of experience.

Your comfort and creative boundaries matter. You may ask questions, request adjustments or decline any pose, outfit, concept or direction that you do not feel comfortable with.

I aim to create a collaborative environment where you can explore your individuality without feeling pressured to become someone else.

Discriminatory, threatening, abusive or harassing behaviour will not be tolerated. LP&C may pause or end a session where reasonably necessary to protect the safety and wellbeing of those involved. Any resulting financial arrangements will be handled fairly and in accordance with the booking agreement and applicable law.

9. Creative Direction & Artistic Style

LP&C's photography may incorporate editorial styling, alternative aesthetics, dramatic lighting, conceptual themes and artistic post-production.

The intended direction of your session will be discussed in advance, and reasonable efforts will be made to follow the agreed brief.

Photography is a creative process, and the final results may differ from reference images because of lighting, location, styling, equipment, individual expression and other practical considerations.

Unless expressly agreed in writing, a reference image is not a guarantee of an identical pose, composition, lighting setup or finished photograph.

10. Image Selection & Proof Galleries

Clients select their final images from a proof gallery.

Following your session, LP&C will provide access to a selection of proof images for you to review and choose from.

Proof images are intended for selection purposes. They may be unedited or only minimally processed and are not representative of the finished quality of the final photographs.

Your package will specify the number of final edited images included. Additional images may be purchased where available, at the applicable rate.

Please make your selections within the timeframe communicated with your gallery. Delayed selections may affect the estimated delivery date.

Proof galleries are provided for private review and selection only. Unless expressly authorised, proofs must not be downloaded, reproduced, published, shared or used commercially.

Where a gallery expires or files need to be recovered after the stated retention period, restoration may not be possible and additional administrative charges may apply.

11. Editing & Retouching

The final photographs will receive the editing included in your chosen package. This may include colour correction, exposure adjustments, contrast refinement, cropping, skin retouching and other finishing work appropriate to the agreed style.

Advanced retouching, complex compositing, extensive object removal or substantial changes beyond the original brief may incur additional charges.

LP&C aims to produce polished images while respecting the agreed creative direction and the client's preferences.

If you have particular preferences regarding skin texture, body retouching, colour grading or other aspects of the finished photographs, please communicate them before editing begins.

12. Delivery Times & Final Images

Delivery times vary according to the package, number of images, complexity of editing and current workload.

An estimated turnaround will be communicated for your booking or after your session, once the scope of work is clear.

Where your selections or other information are required before editing can begin, the delivery timeframe will depend on receiving those materials.

Final images will ordinarily be delivered digitally using the agreed delivery method, unless prints or other physical products are included in your package.

Images will be supplied in the agreed format and resolution. If no specific format has been requested, a suitable standard format will be selected for the intended use.

Please download and back up your photographs after delivery. LP&C does not guarantee indefinite storage of original captures, proofs or finished files. Any applicable file-retention period will be communicated in advance.

RAW files, unedited captures, layered Photoshop documents and other working files are not included unless expressly agreed in writing.

13. Revisions & Concerns

Your package will specify any revisions included in the price.

If you identify an issue with your delivered images, please contact LP&C promptly, explaining your concern and referencing the relevant photograph.

Reasonable corrections to bring the work into line with the agreed brief will be reviewed accordingly.

Requests for additional images, new creative directions, extensive retouching or changes based on preferences that were not part of the original brief may incur additional charges.

Any applicable statutory rights remain unaffected.

14. Copyright & Image Usage Rights

Unless otherwise agreed in writing, copyright in photographs created by LP&C remains with the photographer, subject to applicable law.

Purchasing a photography session or receiving digital photographs does not automatically transfer copyright ownership.

Your package includes the usage rights agreed for your booking. For personal sessions, these may include personal printing, sharing with friends and family, and posting on personal social media accounts.

Commercial use, paid advertising, resale, licensing to third parties or use in business promotions may require an additional licence or written agreement, depending on the package and intended use.

Clients must not claim authorship of LP&C's photographs, remove copyright notices where prohibited or sell or commercially license images without the necessary rights.

Any commercial usage arrangements should be agreed in writing before the images are used.

15. Portfolio, Website & Promotional Use

LP&C may wish to showcase selected photographs on its website, portfolio, social media channels, marketing materials or professional submissions.

Where appropriate, LP&C intends to use a transparent portfolio opt-out approach for suitable, ordinary portrait and promotional images. Clients will be informed of the intended use before publication and given a clear, straightforward opportunity to object.

Where LP&C relies on legitimate interests as its lawful basis for a particular use of personal data, it will assess whether that use is appropriate, proportionate and consistent with the client's reasonable expectations. Clients will be informed of their applicable privacy rights, including the right to object where relevant.

An opt-out approach will not be treated as consent where the law requires consent. Sensitive or intimate imagery, images of children and other circumstances requiring specific permission will be handled separately, with express permission obtained where necessary.

If you do not want your photographs used for portfolio or promotional purposes, please tell LP&C before the session or before publication. Your decision will not affect your eligibility to book a service.

Permission to edit or deliver a photograph does not automatically grant permission to publish it, and retaining copyright does not remove applicable privacy obligations.

Further details about the handling of personal information should be provided in LP&C's Privacy Policy.

16. Children & Young People

Where a session involves someone under 18, appropriate arrangements must be made with their parent or legal guardian.

Required consent and safeguarding arrangements will be established before the session. The young person's comfort, dignity and safety will remain a priority throughout.

Photographs of minors will not be used for portfolio, marketing or promotional purposes merely because a parent or guardian has booked a session. Appropriate express permission will be obtained where required, with the necessary safeguards in place.

17. Wardrobe, Props & Personal Belongings

Clients are responsible for bringing any agreed outfits, accessories, props or personal items unless these have been arranged as part of the package.

Please discuss specialist props, equipment or wardrobe requirements before the session so that their suitability, availability and any additional costs can be confirmed.

LP&C will take reasonable care when handling items supplied for the shoot. Clients should look after their own belongings and avoid bringing unnecessary valuables.

Any damage to hired equipment or venue property will be considered in light of the circumstances, applicable agreements and relevant law.

18. Prints, Products & Additional Services

Prints, albums, merchandise, personalised products and other physical deliverables are included only where specified in your package or separately purchased.

Product specifications, prices, production times and delivery arrangements will be communicated before purchase.

Where personalised or made-to-order goods are supplied, any applicable cancellation or return conditions will be explained in accordance with consumer law.

Make-up, hair styling and professional photo editing may be subject to separate service terms where booked independently.

19. Unforeseen Circumstances & Technical Issues

Equipment failure, illness, venue closures, severe weather and other unforeseen circumstances may occasionally affect a session.

If such circumstances prevent the session from proceeding as planned, LP&C will communicate with you and discuss reasonable alternatives.

If the agreed service cannot be completed or the promised images cannot be delivered, appropriate remedies or refunds will be considered in accordance with the circumstances, the booking agreement and applicable law.

LP&C will take reasonable precautions to protect equipment and image files but cannot guarantee that technical failures or data loss will never occur.

Nothing in these terms excludes or limits liability where doing so would be unlawful.

20. Complaints & Resolving Concerns

LP&C aims to provide a professional, respectful and enjoyable photography experience.

If you have a concern about your booking, session, communication, editing or delivered images, please contact LP&C directly and explain the issue.

I will review the concern and aim to resolve it fairly and promptly.

This process does not affect any rights or remedies available to you under applicable law.

21. Changes to These Terms

These Terms & Conditions may be updated as LP&C's services and business arrangements develop.

The terms applicable to your booking will be those provided and agreed when the contract is formed, subject to any subsequently agreed changes and applicable law.

Material changes to an existing booking will be discussed with you rather than imposed retrospectively without an appropriate basis.

22. Acceptance & Contact

By confirming your booking, you acknowledge that you have had the opportunity to review these Terms & Conditions and understand the arrangements applicable to your selected service.

If you have questions about your package, image usage rights, preparation or any other aspect of your booking, please contact Lovelace Photography & Creations before proceeding.

Thank you for choosing LP&C. I look forward to creating photographs that celebrate your individuality and bring your creative vision to life.

Lovelace Photography & Creations — Your vision. Your individuality. Your story.

Photography Services — Terms & Conditions

Lovelace Photography & Creations (LP&C)

At Lovelace Photography & Creations, photography is about more than taking a picture. It is about celebrating individuality, exploring creative expression and creating images that feel authentic to you.

Whether you're booking professional headshots, fashion portraits, personal branding, conceptual photography or performing arts photography, my aim is to provide a welcoming, collaborative and creatively rewarding experience.

These Terms & Conditions explain the arrangements for booking, attending and receiving a photography service from LP&C, including payment, cancellations, image selection, editing, copyright and privacy.

Please read these terms before confirming your booking. The specific package, quotation and any additional conditions agreed with you will form part of your booking agreement.

1. Photography Services

LP&C offers a range of photography services, including:

Portrait and personal photography.

Professional, acting and casting headshots.

Fashion and editorial photography.

Personal branding and business photography.

Conceptual, alternative and artistic photography.

Performing arts photography, including dance, aerial and circus disciplines.

Creative collaborations and portfolio development projects.

Sessions may take place at hired photography studios, outdoor locations or other agreed venues.

Your quotation will specify the services included in your selected package, including session duration, the number of finished images, editing provisions and any additional services.

Make-up, hair styling, advanced retouching, prints, merchandise and other supplementary services are available where offered and agreed separately or included in your package.

2. Enquiries & Booking Confirmation

All photography sessions must be booked in advance and are subject to availability.

When enquiring, please provide details of your preferred session, date, location and any relevant creative ideas or requirements.

Before booking, you will receive a quotation setting out the agreed services, total price, required deposit, payment deadlines and any additional costs.

Your booking will be confirmed once you have accepted the quotation, paid the required deposit and received booking confirmation from LP&C.

Any changes to the agreed package, creative brief or session arrangements must be discussed in advance. Changes may affect the price, timing or deliverables.

3. Pricing, Deposits & Payments

Prices will be communicated in your individual quotation before you commit to a booking.

A percentage deposit will be required to secure your booking. The applicable percentage and deposit amount will be stated in your quotation, along with the deadline for payment.

The remaining balance must be paid by the date specified in your booking confirmation. Where a different payment arrangement has been agreed in writing, that arrangement will apply.

Additional charges may apply for services or expenses outside your original package, including:

Studio hire or venue fees not included in the quotation.

Travel expenses and location-related costs.

Additional shooting time.

Extra edited images or advanced retouching.

Make-up, hair styling and other supplementary services.

Prints, albums, merchandise and personalised products.

Any additional work or expense must be discussed with you and approved before the charge is incurred.

4. Cancellations & Rescheduling

I understand that circumstances can change. If you need to cancel or rearrange your session, please contact me as soon as possible.

A minimum of seven calendar days' notice is requested for rescheduling. This allows time to reorganise studio bookings, equipment, preparation and other arrangements.

Rescheduling requests made with less than seven days' notice will be considered on a case-by-case basis, subject to availability and any costs already incurred.

Where a cancellation or late rescheduling results in reasonable, unavoidable costs, any amount payable will be assessed in accordance with the agreed terms and applicable law. Deposits will not automatically be forfeited in circumstances where retaining them would be unlawful or unfair.

If LP&C needs to cancel or rearrange your session, I will contact you as soon as reasonably possible to discuss alternative dates or an appropriate refund.

Statutory cancellation rights

Bookings made online, by telephone or through other distance-selling methods may carry a statutory 14-day cancellation period, subject to applicable exceptions.

Where these rights apply, you will be provided with the relevant cancellation information. If you request that a service begins during the cancellation period, any required express request and applicable payment obligations will be handled in accordance with the law.

Nothing in this policy removes any statutory rights you may have.

5. Preparation & Creative Consultation

Every photoshoot is different, and preparation helps us make the most of your session.

You are encouraged to share your ideas, inspirations, preferred aesthetic and intended use for your photographs before the shoot.

Where appropriate, LP&C may provide a photoshoot preparation guide covering wardrobe, posing, accessories, props, hair and make-up.

Reference images are welcome and help communicate your vision, although they are intended as inspiration rather than a guarantee of an identical result.

Please let me know in advance about accessibility requirements or practical adjustments that would help you feel comfortable. I will make reasonable efforts to accommodate your needs.

6. Arrival & Session Timing

Please arrive at the agreed time and allow sufficient time for travel, parking, changing and preparation.

Your session will operate within the agreed booking period. Late arrival may reduce the time available for photography, particularly where a studio or venue has a fixed hire period.

If you expect to be late, please contact me as soon as possible.

Additional shooting time may be available by arrangement and may incur an additional charge. It cannot be guaranteed where another booking or venue restriction applies.

7. Studio Hire, Locations & Travel

Sessions may take place at hired studios, outdoor locations or other agreed venues.

Any studio hire charges, travel expenses or location fees payable by you will be identified in your quotation wherever reasonably possible.

Clients must respect venue rules, other users and the property and equipment at the location.

Outdoor photography may be affected by weather, lighting, access restrictions and other environmental conditions. Where conditions make the session impractical or unsafe, we will discuss rescheduling or a suitable alternative.

Any additional travel or venue expenses must be agreed before they are incurred.

8. Client Comfort, Inclusion & Safety

LP&C welcomes clients of all genders, identities, backgrounds, body types, skin tones and levels of experience.

Your comfort and creative boundaries matter. You may ask questions, request adjustments or decline any pose, outfit, concept or direction that you do not feel comfortable with.

I aim to create a collaborative environment where you can explore your individuality without feeling pressured to become someone else.

9. Creative Direction & Artistic Style

LP&C's photography may incorporate editorial styling, alternative aesthetics, dramatic lighting, conceptual themes and artistic post-production.

The intended direction of your session will be discussed in advance, and reasonable efforts will be made to follow the agreed brief.

Photography is a creative process, and the final results may differ from reference images because of lighting, location, styling, equipment, individual expression and other practical considerations.

Unless expressly agreed in writing, a reference image is not a guarantee of an identical pose, composition, lighting setup or finished photograph.

10. Image Selection & Proof Galleries

Clients select their final images from a proof gallery.

Following your session, LP&C will provide access to a selection of proof images for you to review and choose from.

Proof images are intended for selection purposes. They may be unedited or only minimally processed and are not representative of the finished quality of the final photographs.

Your package will specify the number of final edited images included. Additional images may be purchased where available, at the applicable rate.

Please make your selections within the timeframe communicated with your gallery. Delayed selections may affect the estimated delivery date.

Proof galleries are provided for private review and selection only. Unless expressly authorised, proofs must not be downloaded, reproduced, published, shared or used commercially.

Where a gallery expires or files need to be recovered after the stated retention period, restoration may not be possible and additional administrative charges may apply.